Church Secretary Part Time

Position Overview
The Calvary Baptist Church Secretary is a dedicated and organized individual whose
role is crucial to the ongoing administrative operations of our church. This person
provides administrative support to the pastor, staff, and limited support to other church
ministries. The ideal person is detail-oriented, friendly, and committed to serving in a
Christian environment. This position reports to the Pastor and the Personnel Committee.

Essential Duties and Responsibilities

Administrative Support

• Answer and direct phone calls, emails, and other internal correspondence
  in a professional and welcoming manner.
• Maintain and update church attendance records.
• Prepare and distribute weekly bulletins, newsletters, and other
  communication materials.

Scheduling and Coordination

• Manage the church calendar, scheduling meetings, events, and facility
  use.
• Update monthly calendar to ensure effective communication and planning
  of church activities.

Office Administration

• Maintain/order office supplies ensuring a well-organized workspace.
• Handle incoming and outgoing US mail.
• Perform the upkeep of administrative records, ensuring confidentiality and
  compliance with church policies.

Support Church Ministries

• Assist when requested in preparing materials for worship services, Bible
  studies, and support events.
• Provide support to the pastor, staff, and ministry leaders as directed by
  the pastor. (In the absence of the pastor, an elder is to be contacted.)

Essential Duties and Responsibilities (cont’d.)]

• Reception and Hospitality
•  Greet all visitors warmly and provide assistance, as needed, during
  regular office hours.
• Foster a welcoming atmosphere for members, guests, and community
  partners.

Qualifications

• A personal relationship with Jesus Christ and alignment with the church’s
  mission and values.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Experience with database management and basic bookkeeping is a plus.
• Friendly and professional demeanor with a heart for serving others.
• Previous secretarial or administrative experience is preferred.
• Background check required prior to hiring.

Hours and Compensation

• Part-time salaried position not to exceed 20 hours per week.
• Compensation hourly rate to be set by the Personnel Committee and based
  on experience and qualifications. The hourly rate can be modified annually
  based on job performance.
• Vacation to be set by the Personnel Committee at time of hiring and can be
  modified thereafter based on time in job.