Ministry Assistant Part Time

 
MINISTRY ASSISTANT – Administrative Support
 
PURPOSE
To assist the pastoral staff by providing administrative, communication, and event-related support as well as contributing to the overall effectiveness of all church ministries.
 
PERSONAL QUALIFICATIONS
·       Has a growing personal relationship with Jesus Christ.
·       Demonstrates a distinctively Christian lifestyle that honors the Lord.
·       Views this role as a calling to ministry within First Mt. Juliet.    
·       Actively participates in the life and ministries of First Mt. Juliet by faithfully attending, serving, and giving.     
 
RESPONSIBILTIES
 
Ministry Support
·       Assist in planning and execution of weekly church ministries (LifeGroups, MidWeek, Discover First, Join First, etc.).
·       Prepare for meetings (copies, room setup, food orders, etc.).
·       Support major holiday events (Easter, Christmas, Mother’s Day).
·       Be familiar with upcoming events and church-wide initiatives.
·       Receive participant lists for events, classes, or groups.
·       Input and maintain participant information in the church database.
·       Send confirmation emails, reminders, and any necessary materials before the events to lay-leaders and other involved.
·       Coordinate with ministry leaders to ensure proper follow-up after the event.
·       Track attendance and response actions, then provide summary reports to staff or ministry teams.
·       Receive and maintain prayer list
·       Maintain the Serve@First database of volunteers and communicate new volunteer inquiries with the respective ministry leaders
·       Communicate and coordinate all restocking of worship center supplies (envelopes, guest cards, pens, …)
 
General Administrative Support
·       Assist with leader calendar management and scheduling.
·       Type and send correspondence (letters, cards, emails, etc.).
·       Review and edit documents as needed.
·       Make phone calls as requested.
·       Reconcile and submit monthly credit card statements.
·       Assist with pastoral travel planning as needed.
 
Team & Office Support
·       Collaborate with other staff and serve as a team player.
·       Serve at the receptionist desk as needed.
·       Participate in staff meetings on an as needed basis.
·       Common’s Café oversight
·       Maintain and monitor inventory levels, placing orders as needed to ensure adequate stock.
·       Provide operational support as needed
·       Ensure accurate reporting of sales and cash receipts to the Accounts Receivable Manager.
·       Communicate with volunteers assigned to work at the café on Wednesdays and Sundays
·       Complete other duties as assigned.
 
SKILLS
·       Ability to make independent decisions and apply critical thinking.
·       Demonstrate professionalism in all tasks and communications.
·       Maintain schedules, calendars, and tasks with minimal oversight.
·       Communicate clearly through email, letters, and other forms of communication.
·       Proficient with a computer, Microsoft suite of programs, and Google docs.
·       Accountable to meet deadlines.
·       Ability to manage multiple tasks simultaneously.
 
HOURS
·       Monday – Thursday 8:00am – 4:00pm (3-Day workweek would be considered)
·       Wednesday Evenings: 5:00pm – 8:00pm
·       Available for Sunday support on an as needed basis
·       Availability for key holiday events (Easter, Christmas, Mother’s Day)
·       Total hours: 32-40 hours per week, based on schedule and church needs
 
CLASSIFICATION
Support Staff: This is a non-exempt, hourly position averaging 32-40 hours per week.