Office Administrator Part Time

Office Administrator-(Part Time) Memorial Baptist Church

Summary of Position

Provide administrative support to the pastoral staff and the congregation; present a positive image to those who contact the church by phone and in person; other duties as assigned by immediate supervisor or Senior Pastor.

Accountable to

Senior Pastor

Requirements

• Born again believer with a clear testimony and a maturing relationship with Christ.

• Agreement with the Doctrinal Statement of the MBC and Southern Baptist Convention-Faith and Message

•HS Diploma/Equivalent Required while an Associate or Bachelor’s Degree is preferred

•Highly competent in the use of various software applications, office computer systems,  telephone, messaging systems and the copy/fax equipment.

• Strong verbal and written skills

• Associate or Bachelor’s Degree Preferred

• Minimum five years Clerical/Administrative Experience

• Strong verbal and written skills

•Pass a background check per State of Pennsylvania law. (Church covers cost.)

• Ability to accomplish give task within set time standards while operating all equipment without causing damage to self, fellow workers or facilities.

Working Relationships

• Serve as office liaison with all ministries and groups of the MBC

• Have good knowledge of membership to meet requests from ministries, general congregation and Senior Pastor as required.

• Provide first point of contact on phone, email or in person

• Work is performed in an administrative position of the Church Office and at other Church related facilities when need be.

• Typical work hours: four hour blocks per day Monday – Thursday and then as needed on Friday and special events on Saturdays.

Core Responsibilities- Any or all of the following duties many be assigned;

• Secretarial Support

– Open incoming mail and distribute to appropriate persons

– Apply postage, mail correspondence, and send out other pieces for special activities

– Do typing projects and make copies as assigned

– File correspondence, reports, church newspaper ads, etc.

– Answer incoming phone calls and email traffic, answer general questions, and directs requests to appropriate persons

• Church Administration/Communications

– Prepare church bulletins, special flyers, etc.

– Maintain Annual Church Calendar

– Assign meeting rooms for daily and standing use

– Keep accurate church records, including membership, baptismal, marriage, special mailing lists, etc.

– Obtain and provide the necessary information to complete baby dedication certificates

– Coordinate Home Going Process with Assigned Diaconate Representative

 • Office Administration

– Ensure daily administrative tasks are carried out in a timely manner

– Work with Trustee ministry regarding office equipment purchase, repairs, facility maintenance needs, etc.

– Maintain all office supplies, keep track of inventory and replenish/reorder when necessary

– Order facilities related cleaning supplies and kitchen area food/drink services supplies.

• Knowledge, Skills and Abilities

– Be a self-starter and able to work at a fast pace while maintaining high quality output

– Able to anticipate, identify, and prioritize issues timely and act without constant supervision

– Be courteous and tactful with members and any visitors, as well as with people during telephone encounters

– Adhere to established deadlines

– Creative in the approach to administration while maintaining a keen eye for detail

– Committed to the Mission and Message of the Church

– Exercise exceptional judgment when dealing with sensitive and personal issues

– Committed to work as a member of the Church team

– Be able to multi-task

– When required work some weekends, including during some special events

•Other duties as assigned