Office Assistant Part Time

RESPONSIBILITIES AND DUTIES:

OFFICE/PUBLICITY:

1. Serves as receptionist and takes incoming calls.
2. Track, document, and maintain logs of incoming and outgoing phone calls and in-person interactions.
3. Opens, reviews & distributes mail; answers routine correspondence relating to the church as directed by the ministerial staff and office manager.
4. Prepares weekly bulletins and newsletters, and coordinates publicity for church events/ministries.
5. Prepares agendas/packets for monthly church council meetings and quarterly business meetings.
6. Updates web and social media communications; i.e. website content, online calendar, etc.
7. Prepares reports/statistics with accurate and dated information for meetings.
8. Notifies members as requested via church bulletins, email, fax or card in regard to committee meeting dates, reports due, etc.
9. Maintains and coordinates altar flower donations and calendar.
10. Maintains current records, place order for and distribute tithing envelopes.
11. Prepares and coordinates monthly calendar of church activities, meetings, etc.
12. Maintains church membership database. Updates church membership information in card catalog and great book of Olivet membership. (Business Meeting approvals)
13. Orders and distributes monthly periodicals.
14. Tracks baptisms and baby dedications and provides certificates.
15. Generates monthly birthday list.
16. Prepares church directory for printing.
17. Sends follow up letters to first time visitors.
18. Restocks office supplies.
19. Assists various ministries with administrative functions.
20. Assists business administrator as needed.

SUNDAY SCHOOL/MEMBERSHIP:

1. Maintains current church membership statistics, informational records, Sunday School records, mailing lists using current computer software.
2. Orders, receives, and distributes Sunday School literature.

PARKING:

1. Receive parking payments and accurately record all transactions for weekly submission to the Parking Manager.

EXAMPLES OF ASSISTING BUSINESS ADMINISTRATOR

1. Receives tuition payments, records payments in Quickbooks software.
2. Coordinates individuals staying in the ministry apartment with the Mission Committee and senior pastor.