Church Secretary Part Time

Position: Church Secretary

Status: Part-Time (15 Hours Weekly)

Supervisor: Pastor

Summary: Spears Creek Baptist Church is seeking a detail-oriented & organized individual for the position of Church Secretary to provide administrative support & ensure efficient operations. The ideal candidate will have strong computer skills, excellent communication abilities, & comfort managing multiple tasks in a professional environment.

Qualifications:

– Professional & courteous demeanor
– Excellent organizational skills & attention to detail
– Proven experience as a secretary, administrative assistant, or similar role a plus
– Proven experience utilizing Church Management Software (ChMS) tools a plus
– Proficiency in Microsoft Office suite (Word, Excel, etc.) & general computer operations required

Duties in Church Administration:

– Cultivate an attitude & atmosphere in the church office that reflects joy in the hope found in the Gospel of Jesus Christ
– Organize & manage the administrative functions of the church office including preparation of weekly church bulletins, handling official church correspondence (mail, phone & email), entering member contributions records weekly, reconciling the weekly tellers report with the bank statement, maintaining reservations schedule on the church calendar, timely & accurate communication to the church accountant, replenishing printed materials in foyers & in seat backs of sanctuary weekly, etc.
– Collaborate with other pastoral & ministry staff members in a team approach to ministry
– Maintain an accurate & organized record of the church membership roster
– Check church emails & phone calls remotely on days not scheduled to be in the office & communicate as needed with the pastoral & ministry staff to ensure timely sharing of relevant ministry information
– Develop, submit, & manage an annual budget for the administrative aspects of the church
– Maintain a professional, courteous confidentiality regarding church matters
– Serve as a member of the Ministry Team (according to Article V, Section H of the church bylaws)

General duties as a member of the Church Staff Team:

– Seek the mind of Christ & the guidance of the Holy Spirit in all things through prayer & God’s Word
– Be a person of integrity in their family, the church, & the community
– Be loving & gracious to all
– Be diligent in work according to the work schedule shared with the Pastor
– Use ministry gifts, knowledge, & wisdom to glorify Christ through the church

How to Apply: Interested candidates should email all the following materials to [email protected] with the subject line “Secretary Position Application” …

1. A resume outlining relevant work experience & skills
2. A brief cover letter explaining interest in the position & computer/software proficiency
3. Contact information for no less than 4 references (with at least 2 being professional references & 1 being a pastoral reference)