Send Coordinator Part Time

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The Orchard Church 205 West Brook Drive Waynesville NC 28786 www.theorchardnc.com

Come join our amazing team working in the Western NC mountains. Our dynamic and growing church is looking to fill this role. We are 5 year old church that has seen the Lord do an incredible work. We launched with just over 130 people and now have on average between 900-1000 people attending. Our Vision is “we are a people united, embracing the work of the Holy Spirit, striving to see lives transformed in our community, region, nation, and world”. Our mission is to be the church to the community. We are a multi-generational church that desires to reach our community with the gospel of Jesus Christ. If you are interested in learning more please reach out to us at [email protected].  

Purpose of the Position
The Send Coordinator serves as a vital liaison for missions ministry operations, providing administrative support and coordination services to ensure seamless missions activities and effective outreach delivery. This position specifically supports the Missions Pastor, Mission Trips, Internship and Residency programs, Local Missions, Revitalization and Replant initiatives, and other missions functions. This role combines ministry coordination responsibilities with administrative excellence to support the church’s mission of reaching communities locally and globally. This position offers an excellent opportunity to serve in a meaningful ministry role while utilizing administrative and coordination skills to support multiple aspects of missions and outreach ministries.

Key Responsibilities
Administrative Coordination
Provide comprehensive administrative support to the Missions Pastor
Coordinate schedules, meetings, and communications across all missions ministry groups
Maintain accurate records and databases for all supported missions activities
Prepare reports, correspondence, and missions-related documentation
Manage missions calendars and coordinate cross-ministry activities
Ministry Support Services
Mission Trips: Coordinate trip planning, participant registration, travel arrangements, and post-trip follow-up communications
Internship and Residency: Support application processes, maintain participant records, coordinate training sessions, and facilitate program communications
Interview and screen potential candidates, contribute to the development of interns
Local Missions: community outreach coordination, volunteer scheduling, and partnership management with local organizations
Revitalization and Replant: Provide administrative support for church planting initiatives, maintain project documentation, and coordinate resource allocation
Missions Coordination Functions
Track and coordinate missions activities across all supported ministries
Facilitate communication between missions leaders and pastoral staff
Identify outreach opportunities and coordination needs
Support missions event planning and execution
Maintain confidentiality and handle sensitive partnership information with discretion
Communication and Collaboration
Serve as primary point of contact between supported missions ministries
Coordinate inter-ministry missions projects and initiatives
Facilitate effective communication flow between groups and external partners
Participate in missions team meetings and planning sessions
Prepare missions updates and progress reports
Other Duties & Responsibilities
Recruit and equip church members and guests to volunteer for missions work
Maintain a vital and growing personal walk with the Lord through committed Bible study, prayer and meditation
Maintain proper priorities in your home
Be actively involved in the making of disciples
Maintain wise stewardship of all God’s resources that He has given you
Other duties as assigned by the Missions Pastor
Qualifications
High school diploma required; associate’s or bachelor’s degree preferred
Minimum 1-2 years of administrative experience, preferably in a church or nonprofit setting
Experience with missions coordination or ministry support preferred
Knowledge/Understanding
Excellent organizational and time management abilities
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite and church management software
Ability to handle multiple projects simultaneously
Strong attention to detail and accuracy
Demonstrated ability to maintain confidentiality and handle sensitive information
Must be able to communicate effectively and professionally with all levels of staff, community, and ministry partners
Listening skills with the ability to interpret and respond to personal and ministry-related situations
Ability to manage multiple priorities and events
Ability to use MS Office, internet, email, and social media resources
Experience with digital platforms and communication tools relevant to missions ministry
Core Competencies/Leadership Development
Active Christian faith and alignment with church values and mission
Heart for missions and global/local outreach
Professional demeanor with warmth and approachability
Ability to work collaboratively in a team environment
Flexibility and adaptability in a dynamic ministry setting
Strong problem-solving and critical thinking skills
Cultural sensitivity and awareness for cross-cultural ministry contexts
Working Conditions
Part-time position with flexible hours to accommodate ministry event needs
Office-based work environment with some community and off-site meeting attendance
Regular interaction with congregation members, ministry leaders, missions partners, and pastoral staff
May require occasional evenings/weekends for missions events and trip preparations
May require lifting up to 25 pounds for event setup and missions materials
Reporting Structure
Reports directly to Missions Pastor
Works closely with ministry leaders and missions team members
Coordinates with pastoral staff and volunteer missions leaders
Interfaces with external missions partners and organizations
Compensation and Benefits
Competitive hourly wage commensurate with experience
Flexible scheduling to accommodate part-time status
Professional development opportunities
Missions conference attendance support
Opportunity for spiritual growth through missions involvement