Church Administrative Assistant Part Time

Open all mail, stamp with date received. Bills/invoices – make copy for files – original to church treasurer, Post attendance numbers for each service, Post giving/tithes per member and balance with finance counting committee sheets and deposit ticket, Mail thank you to outside of church donors, Print and post online giving per member, Verify before posting any online giving that shows unsuccessful on report or is set up for auto pay at any frequency, Create and print bulletins for Wednesday and Sunday services Format sermon notes/outline for printing as a bulletin insert, Digitize/scan sermon outlines and manuscripts, and maintain a paper copy filed by book of the Bible, chapter, and verse, Create power point for weekly announcements, Create power point for sermon notes/outline, Maintain the church calendar, Maintain church records and files including emergency contact information for membership, Add new members and contact information, Keep current directories, lists of committees, the budget, and a list of church workers, Maintain office equipment (computer, copier, etc.), Order office supplies as needed, Maintain current list of vendors/suppliers for church maintenance needs, Maintain keys and locks for all church buildings, Mail welcome letter to new members/visitors, Keep track of vacation days, sick leave, etc. for church staff, Perform other duties as assigned, Serve as church receptionist, Check answering machine each morning for messages, Check church email multiple times daily for incoming communication, address as able, distribute as needed to appropriate staff, Email Wednesday and Sunday bulletins, sermon notes and announcements to members, Post on the church Facebook page a weekly invite with service times, Distribute mail and maintain adequate supply of postage stamps, Coordinate weddings, funerals, and other church building functions and necessary personnel, Notify the Trustees when building maintenance is needed, Advise committees of pertinent information, Advise Deacon body of ministry needs and provide any pertinent information, Gather information from various committees and officers and prepare reposts as needed to Greenup Baptist Association and Kentucky Baptist Convention